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1.Bookings and Cancellations
1.1 Currently we are willing to take provisional bookings, we allow 24hrs before confirmation is needed, although this is at our discretion and is dependent on the time from the initial enquiry to the session time/date. We are unable to do booking reminders.
1.2 First time clients will need to pay the fee in full for they’re first booking in advance. Clients who have not been to GFS for over 3 months will also revert to this procedure. Prior arrangement needs to be made by record labels, management companies etc. who need to book for bands/artists on an invoice basis for their first booking.
1.3a Clients who wish to book in for more than a single session, in any one day, are required to pay half the fee in advance, at the time of booking.
1.3b Any booking of 3 or more sessions is subject to a non-returnable deposit in case of cancellations or re-scheduling. This will be charged at £10 per session. If all sessions are honoured then the deposit is returned or deducted from the final fee.
1.4 Any clients who wish to cancel or rearrange bookings they need to allow for 48 hours notice for single session bookings, 72 hours is required for double session bookings. In event of any cancellations/rearrangements not meeting these criteria the full fee is charged.
1.5 Once a session has been cancelled, the cancellation is not reversible if the session has been sold in the interim and if there are no other available rooms. GFS reserves the right to offer the session/s to other parties.
1.6 All bookings made within the cancellation period (48hrs for single session/72hrs for a double) are required to pay in full at time of booking.
1.7 Outstanding charges need to be settled prior to any further bookings and not at the time of the next session booked.
1.8 Clients with outstanding charges will have any further booked sessions removed from the bookings diary until those charges are cleared.
1.9 Sessions need to be settled for in advance or where applicable at the end of the session, unless alternative arrangements have been directly agreed with the management. GFS doesn’t offer credit facilities of any kind except for invoice situations.
2.Equipment and Rooms
2.1 Each room comes with back-line as standard this includes: 1 guitar amp/cab, 1 bass amp/cab, vocal pa, 3 mics with stands, drum kit (excluding cymbals).
2.2 Variation in room specifications may alter from time to time, without prior notice. If specific equipment is required or additional equipment is needed this should be arranged at the time of booking.
2.3 GFS’s rooms and equipment are regularly safety-checked and pat tested. However clients agree to use GFS’s equipment at their own risk. Client’s own equipment used on the premises do so at their own risk. Clients must ask a GFS member of staff for help if they are unsure of anything or have any set up or compatibility issues.
2.4 Clients need to pay attention to any notices in the rooms. Clients who deliberately misuse or are negligent towards GFS’s equipment resulting in damage or destruction may be liable for replacement/repair costs.
2.5 Equipment should not be reconfigured in the rooms without prior consent from GFS staff.
3. Age Policy
3.1 GFS have an under 16 guideline. Clients who fall in to this category must be accompanied by an adult on their first visit. Proof of age may be required.
3.2 Children are brought onto the premises at their parents/guardians risk and must be directly supervised at all times by a parent /guardian. GFS can hold no responsibility for supervision.
4. Filming and Photography
4.1 Any professional filming and/or photo shoots at GFS come under special rates and have to be verified with the management. Arrangements for this have to be made in advance.
5. General
5.1 GFS does not take responsibility for any personal possessions brought onto the premises.
5.2 Visitors to GFS need to sign in and out of the visitor’s book. This excludes bands/artists already booked in. If visitor numbers are going to exceed 3, prior notification is needed.
5.3 Clients must take responsibility and the time to familiarise themselves with all the marked fire escapes, emergency exits and location of extinguishers. The fire notice is located on the notice board in reception hallway.
5.4 It is the client’s responsibility to give clear and accurate information to GFS staff regarding who is on the premises with them in case of fire/emergency situation.
5.5 Clients who have any special requirements/needs i.e. access, or facilities within the premises should liase with GFS staff prior to their session. GFS will endeavour to meet these and welcome any suggestions.
5.6 GFS reserves the right to change or amend these Terms and Conditions without notice.
5.7 On bookings being taken they are done so with the understanding that clients are familiar with and accept the above stated Terms and Conditions.